2017 Meeting RFP

Dear GBTA Rocky Mountain Chapter Member,

The GBTA Rocky Mountain Chapter Program Committee is soliciting hotel hosts for 2017.  By hosting a GBTA Rocky Mountain Chapter meeting, hotels have the opportunity to highlight their property to between 50 to 100 travel industry peers and gain exposure to a large number of corporate buyers.  At the meetings, hotel hosts are given time at the podium to speak to the meeting attendees about the property and offer tours if they choose to do so. 


If you are interested in participating in this hotel selection process, please complete and return the Venue Response Form included in this e-mail.  You will need to indicate your 1st, 2nd and 3rd choice for the lunch meeting date.  Current GBTA Rocky Mountain Chapter members will be given priority in the selection process. Non-member hotels will be contacted if spaces are still available. 


Past monthly meetings have been held at various member and non-member hotels, the Aquarium, the Colorado Convention Center, the Denver Athletic Club, the Pepsi Center, Johnson and Wales University, and even the Mayo Aviation hanger at Centennial Airport. A site inspection may be required prior to award of the business.

All venues submitting proposals will be advised of our decision as soon as we receive and review all proposals.


Hotelier participation with GBTA Rocky Mountain Chapter is vital to the success of the organization and it enables you to showcase your property to decision makers responsible for transient corporate, meeting and incentive travel spend.  The Program Committee thanks you for your involvement and support of GBTA Rocky Mountain Chapter.


Regular GBTA Rocky Mountain Chapter meetings are held on the second Tuesday of each month January – December 2017 with the exception of September when we host our annual Golf Tournament.  


NOTE:Due to the 2016 GBTA Convention in Denver - Education Day has been moved to April 2017.  A separate RFP will be sent out separately.


We look forward to working with you in 2017!



Ashley Battista

GBTA-RM Director of Education & Meetings

Please direct questions via e-mail:





GBTA Rocky Mountain Chapter Meeting Space 2017 –Hotel Requirements

Please read all requirements before submitting your response.



Monthly Meeting Details

(Price must be $25.00 per person, inclusive of tax, service fees, etc.):


Room Required for the GBTA Rocky Mountain Chapter Board Meeting

  • Usually held 2 hours before the lunch meetings
  • Room for 12-14 participants
  • Water service only


Room Required for GBTA Rocky Mountain Chapter Lunch Meeting

  • 11:00am-1:00pm Lunch
  • Lunch meetings should be sit-down and we prefer that salads and desserts are pre-set.
    Two 6’ Registration Tables with two Chairs and waste basket set up outside the meeting room
  • White Board or Flipchart with Easel beside the Registration Tables

Meeting Format



  • 11:00am -11:30am           Registration & Networking
  • 11:30am-12:00pm            Lunch
  • 12:00pm-1:00pm              Program


Guest Room for the Speaker

If the speaker is from out of town we will request a sleeping room.  GBTA Rocky Mountain Chapter kindly requests that the hotel provide this at no charge or at a significantly reduced rate. 


            Other Miscellaneous Information

Parking fee should be noted as well. We ask that a special discount be offered to the attendees.


Additional requirements (audio visual, specific room set up, etc.) may be needed on a meeting-by-meeting basis and should be included in your proposal.  GBTA Rocky Mountain Chapter kindly requests AV is donated by the venue or at a discounted rate. General requirements are podium, microphone, and lavaliere microphone for speaker, screen and projector table. Typically GBTA Rocky Mountain Chapter or the speaker will provide the laptop and an LCD projector for presentation purposes. 









2017 Venue Response

Property Name



City, State & Zip

Phone Number


 Contact Name & Title

 Contact Phone #

 Contact Fax #

 Contact E-mail



 Minutes from Airport

 Complimentary Airport Shuttle?

 Parking on Premise?  Yes/No

 Fee for Parking

 Closest Parking Lot if not on premise

Internet Access

 Audio Visual Costs - IN DETAIL





The following dates are available for hosting a regular monthly education program in 2017.  PLEASE INDICATE YOUR 1st, 2nd, & 3rd CHOICE

Tuesday, January 10, 2017

1st choice         2nd choice          3rd choice                 

Tuesday, February 14, 2017

1st choice         2nd choice          3rd choice

Tuesday, March 14, 2017

No meeting due to MIC Tradeshow

Tuesday, April 11, 2017

Education Day location determined based on seminar sponsorship

Tuesday, May 9, 2017

1st choice         2nd choice          3rd choice            

Tuesday, June 13, 2017

1st choice         2nd choice          3rd choice            

Tuesday, August 8, 2017

1st choice         2nd choice          3rd choice            

Tuesday, September 13, 2017

Golf Tournament            

Tuesday, October 10, 2017

1st choice         2nd choice          3rd choice            

Tuesday, November 14, 2017

1st choice         2nd choice          3rd choice            

Tuesday, December 12, 2017

1st choice         2nd choice         3rd choice




Signature and Date